Office Manager/Administrator

Description

We have a thriving independent real estate brokerage in need of an office manager/administrator. Due to the nature of real estate, the position involves a lot of taking initiative and problem solving. We are looking for someone who has a lot of ambition, can work independently and efficiently, and has administrative experience.

This role will provide administrative support to our real estate agents, monitor all communication with clients, and help to ensure smooth operations within the company. 

Duties:

• Answer the phone for incoming leads
• Redirect new leads to Calendly to schedule their meeting with us and ensure all required information has been received
• Create and keep track of action plans and communication with past clients and inactive leads/clients with the purpose of acquiring new transactions for the brokerage
• Monitor calendar and communication for agents, ensuring quality control
• Ensure no communication with clients is dropped
• Ensure agents provide information requested by clients within a timely manner
• Keep track of what clients are interested in/general goings on within Follow Up Boss (CRM)
• Create/organize tasks for agents based on calendar/client communication
• CRM organization/management
• Train new agents to use Follow Up Boss
• Run the OnTrack Realty Facebook group

Skills:

• Self starter/ Proactive
• Evaluate and improve without being told
• Problem solver
• Adaptable
• Work well under pressure
• Good with people
• Persuasive personality
• Detail oriented
• Fast learner/self learner
• Devoted to the company

This is an independent contractor position. Taxes will not be withheld. This is a remote position. There is room for this position to grow in responsibilities and payment. This is a non-licensed, admin only position. A Texas real estate license will not be required and the position will not engage in any activity for which a license is required. Hours will not be guaranteed due to the nature of real estate but 30-45 hours of work is expected each week.

Requirement

The ideal candidate should have both administrative and real estate experience but we would consider someone with only administrative experience. Experience with Follow Up Boss is a preference as well. Candidate must have experience with other CRMs at the least.