Coordinator for Global Initiatives

Description

Job Summary

The Coordinator for Global Initiatives provides logistical and administrative support for the Initiating and Planning phases of strategic global initiatives under the Global Ministries division. Reporting to the Senior Director, the Coordinator ensures that project timelines, communication, and documentation are well-tracked and organized. A key responsibility is building and maintaining Asana project boards to ensure a smooth, well-documented handoff of approved initiatives to implementing departments. The Coordinator helps facilitate communication, follow-up, and document readiness to ensure clarity across all stakeholders

Key Responsibilities

Project Logistics & Administration

Build and maintain Asana project boards for all active initiatives, ensuring task clarity, timelines, dependencies, and stakeholder roles are clearly documented

Track deadlines, action items, and follow-ups across multiple initiatives

Coordinate scheduling and logistics for meetings with internal and external stakeholders

Support the preparation of presentations, agendas, and planning materials for leadership review

Stakeholder Communication & Follow-Up

Manage email correspondence and meeting scheduling across departments and global partners

Follow up on outstanding deliverables and action items to keep projects on track

Consolidate feedback from cross-functional teams and global partners to support proposal development and planning refinement

Document Management & Tracking

Organize digital files, research materials, and proposal drafts in a structured and accessible way

Maintain consistent version control and shared document repositories (e.g., Google Drive, Teams)

Edit, format, and package initiative documents for internal review or external presentation

Support to the Strategic Development Team

Collaborate with the Associate Director and student interns as needed on deliverables

Contribute to applied research support by logging responses, formatting data, or assisting with reports

Ensure that initiative handoff packages are clean, clear, and ready for transition to implementation teams

Requirement

Qualifications

Required:

Strong project coordination and organizational skills

Experience using Asana (or similar platforms) to manage timelines, assign tasks, and track progress

Strong written and verbal communication

Ability to work independently with professionalism and discretion

Comfort with collaboration tools (Microsoft Office, Google Workspace, Zoom)

Preferred:

Bachelor’s degree preferred; relevant experience in administration, higher education, or global ministry also considered

Familiarity with DTS systems and workflow (e.g., Slate, Canvas, HubSpot, Teams)

Experience working in multicultural or cross-cultural contexts

Core Competencies

Administrative and Digital Coordination

Project Management Mindset

Clear and Timely Communication

Cultural Sensitivity and Discretion

Ownership of Follow-Up and Delivery

Mission-Aligned Support Role

 

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