Executive Assistant to the VP of Communications and Community

Description

Job Summary

The Executive Assistant (EA) provides administrative support to the Vice President for Communications and Community (VPCC). In addition to standard administrative duties, this position oversees and/or assists the VPCC with executive-level communication, travel and scheduling, event planning and execution, project management, and budgeting for the Communications and Community division. Due to the fast-paced nature of the work environment, the EA must be comfortable with change and have the ability to reprioritize projects and tasks. Since the VPCC is part of the Office of the President (OOP), the EA serves as the initial point of contact for visitors to the OOP and assists with shared administrative duties, responsibilities, and events (e.g., board meetings, etc.).

Duties/Responsibilities:

Manage communications on behalf of the VPCC

Oversee VPCC travel and calendar

Assist the VPCC in strategic project management

Help manage budgets that fall under the VPCC’s oversight

Assist with community-related events or initiatives driven by the OOP

Provide select administrative support for OOP team members

Create a welcoming environment for OOP visitors.

Other duties as assigned

Requirement

Required Skills/Abilities:

Evidence of fruit of the Spirit (Galatians 5)

Understanding of DTS’s culture and values

Lover of details but able to grasp the bigger picture

Discerning, discrete, teachable, having a team mentality, and service-minded

Excellent oral, written, and organizational skills

Excellent people skills, including the ability to collaborate with others

Ability to represent the OOP and VPCC in fulfillment of goals

Problem-solving skills; comfortable with change amid multiple variables

Ability to anticipate and respond to changes consistent with the direction of the VPCC

Proficiency with Office 365 platform suite and project management platforms

Education and Experience:

Undergraduate degree in communication, English, or related field preferred

DTS master’s degree a plus but not necessary

Experience working in executive-level contexts or the ability to demonstrate similar skills

Proven ability to form and maintain relationships with key internal and external constituents

Physical Requirements

Prolonged periods of sitting at a desk and working on a computer 

Must be able to lift up to 25lbs. at times