Administrative Intern

Description

ADMINISTRATIVE 
Naylor Commercial Interiors is looking for a driven, organized, and people-oriented Administrative Intern to support recruiting, marketing, and company brand growth. This role is designed for someone who enjoys building relationships, staying organized, creating visibility, and helping grow a strong company culture.

This position plays a key role in helping us attract great people, improve our public presence, and support long-term company growth. The ideal candidate is proactive, professional, comfortable communicating with people, and excited to help build something meaningful in the construction industry.

Key Responsibilities

Recruiting & Talent Pipeline

• Review all incoming applicants within 2 business days of submission
• Coordinate and schedule interviews with candidates
• Conduct first-round phone screenings and initial interviews
• Track recruiting progress and maintain candidate communication
• Support monthly hiring goals tied to crew start dates
• Perform cold outreach to potential hires and industry candidates
• Attend recruiting events, trade school events, and networking opportunities
• Help build relationships with younger industry professionals and future talent

Marketing & Brand Visibility

• Manage and maintain company social media platforms
• Coordinate company website updates and marketing content
• Showcase employees, projects, and company culture through photos and stories
• Coordinate project photography, testimonials, and field content
• Assist with proposal visuals, presentations, and recruiting materials
• Help strengthen overall company branding and online visibility
• Support company events, team activities, and culture initiatives

Administrative Support

• Maintain organized recruiting and marketing records
• Assist leadership with administrative and communication tasks
• Help coordinate onboarding materials and recruiting documentation
• Support internal communication and company initiatives as needed

Success Metrics

Recruiting

• Maintain a strong and consistent recruiting pipeline
• Support monthly onboarding goals for field crews
• Help identify qualified Foreman, APM, and office candidates quarterly
• Improve overall applicant quality and responsiveness

Marketing & Brand

• Increase company visibility online and within the industry
• Improve engagement and consistency across social platforms
• Help strengthen company reputation and brand recognition
• Increase awareness among younger construction professionals

Ideal Candidate

• Strong communication and interpersonal skills
• Organized and detail-oriented
• Comfortable speaking with new people and building relationships
• Professional online presence and communication style
• Self-motivated and able to work independently
• Creative mindset with interest in marketing, recruiting, or branding
• Comfortable using social media and basic office software
• Interest in construction, business operations, recruiting, or marketing preferred

What We’re Looking For
We are looking for someone who is:

• Hungry to learn and grow
• Reliable and responsive
• Positive and professional
• Comfortable taking initiative
• Interested in helping build a strong company culture
• Excited to contribute to a growing construction company

Growth Opportunity
This role is designed as an entry point into long-term opportunities within recruiting, operations, marketing, business development, or administration. High performers will have opportunities for expanded responsibility and career growth within the company.