Asset Administrator

Description

Job Summary

The IT Asset Administrator manages the day-to-day and long-term tracking of DTS technology assets, including hardware and software. This role ensures accurate inventory, licensing compliance, and cost-effective procurement while supporting data security and lifecycle planning across the organization.

Duties/Responsibilities

Asset and Inventory Management

• Track, document, and manage the full lifecycle of IT hardware and software assets.
• Conduct annual campus-wide asset audits and maintain accurate inventory records.
• Receive, tag, record, and track assets in the asset management system.
• Maintain warranty, service, and lifecycle documentation.
• Facilitate returns, exchanges, and manufacturer buy-back programs when applicable.

Vendor, Procurement, and Financial Support

• Research and recommend cost-effective technology solutions.
• Maintain relationships with vendors and obtain competitive quotes.
• Assist with procurement by securing approvals, submitting purchase requisitions, and reconciling receipts.
• Track IT project expenditures and support budget management efforts.

Reporting and Planning

• Prepare reports on asset lifecycle status, warranty trends, and replacement planning.
• Produce annual reports for faculty and staff technology lifecycle maintenance.
• Report on technology purchases made outside of the IT budget.
• Collaborate with departments, IT, and HR to anticipate technology needs based on role and job function.

Software Licensing and Compliance

• Maintain records of all DTS-owned software licenses.
• Monitor and support software licensing compliance across all DTS campuses.
• Research licensing requirements and identify compliant, cost-effective purchasing options.
• Report licensing compliance issues to IT management

Data Security and Safety

• Ensure protection of personally identifiable information (PII) through secure data removal and destruction processes.
• Oversee shredding or destruction of hard drives and data storage devices from retired equipment.
• Support IT compliance initiatives, including PCI compliance, when applicable.

Additional IT Support Duties

• Create and manage IT work orders related to asset lifecycle and provisioning.
• Support efficient IT office operations and administrative functions.
• Coordinate travel arrangements for IT-related events and support activities.
• Order IT department office and kitchen supplies.
• Support initiatives to move toward a paperless IT environment.
• Perform other duties as assigned.

Requirement

Qualifications

Excellent organizational skills and strong attention to detail.

Self-starter with the ability to manage projects independently and deliver on time.

Strong analytical and problem-solving abilities.

Ability to prioritize tasks and delegate appropriately.

Ability to function effectively in a fast-paced and occasionally high-stress environment.

Budget management experience.

Procurement and purchasing experience.

Expense reporting experience.

Strong work ethic.

Excellent verbal, interpersonal, communication, and customer service skills.

Proficiency with Microsoft 365 (Outlook, Word, Excel) and Windows-based PC platforms.

Strong grammatical and written communication skills.

Physical Requirements

Prolonged periods of sitting at a desk and working on a computer.

Ability to lift up to 25–50 pounds as needed.

Education and Experience

High school diploma or equivalent required.

• Minimum of two years of related experience required.

Desired Skills and Abilities

• Intermediate or advanced Excel skills.