Office Manager/Executive Assistant

Description

Discovery Experts is a legal software and consulting firm providing services nationwide to both law firms and businesses involved with commercial litigation.  We know eDiscovery is painful, expensive, and confusing.  We own the unavoidable so our clients can prevail.  We are the only eDiscovery team committed to concierge service and unmatched expertise.  Discovery Experts is looking for an energetic, problem-solving individual seeking out new challenges to fill the position of Office Manager and Executive Administrative Assistant. Ideal candidates would have the following qualifications and the ability to perform the noted responsibilities:

Responsibilities:

• Think creatively with new tasks and assignments that do not provide a great deal of specific direction
• Compose and prepare correspondence, reports, and various other communications in professional manner
• Arrange travel for busy executives and deal proactively with changes
• Plan meetings and events, both local and offsite, along with all details related thereto such as scheduling, agenda preparation, calendar maintenance, and other requirements
• Prepare and keep calendars up to date for executives and general office
• Perform general executive/administrative duties for the C-Suite as required (i.e. electronic filing, emailing, making copies, working within Hubspot CRM etc.)
• Create and track all new client agreements using Word, DocuSign and Clickup to ensure timely and accurate client recordkeeping and case kickoff
• Abstract critical takeaways from C-suite meeting minutes and create follow-up tasks, calendar entries, etc. for C-Suite and other members of the Executive Team
• Assist with prioritizing daily work routine around key deliverables and daily agenda
• Perform office management duties including ordering office supplies, equipment, meals, as needed
• Assemble marketing deliverables for clients and arrange shipping 
• Perform personal tasks or errands as requested
• Interface directly with clients, client’s counsel, and outside vendors for document exchange, contract execution, and scheduling
• General management of small office facilities issues

Requirement

Qualifications:

• Located in Dallas, Texas metroplex
• 3-5 years of previous experience as an administrative assistant, office manager, or comparable role
• Highly professional and have excellent verbal and written communication skills
• Ability to prioritize and handle various tasks 
• A passion for organization and efficiency
• Professional demeanor and attitude for dealing with both clients and team members
• Well developed technology skills and deep familiarity with Microsoft Office software suite
• Eagerness to learn new skills and information and to take on new challenges